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Photo by CoWomen on Unsplash

Let's stay in the workspace and explore how to collaborate live with your colleagues in a very easy way. You can share your stories with other users of your usergroup. As administrator you can split groups as you like. For example by putting sports journalists in one and culture journalists in another.


To share a story you have to hover over the story in the stories section and to click on the now appearing three dots on the right side of it. Select the orange button of the menu appearing and the title of your story will be visible in the shared stories section.

On the screen to the left you now can see the same icon as on the orange button next to "Corona in A...", which marks a shared story.

In this state others may see your story and click on it, but they will be only able to see your search terms. If you just want to mark the topic you're on for others this might be the right option.


Defining Access Level rights

If you want to work together you are just a few clicks away from it. What shall your colleagues see? You can choose that for every single workspace: the lock indicates that this is a private work area. To change it click on the second icon from the right above the notes section ( ) which edits the workspace Access Level rights.

The "Access Level" defines what others can do within the selected workspace. If you choose read only, others may see your pinned assets and read your notes - but they're not able to collect additional assets or change your work otherwise.

What they can do is copying your notes to their own workspace - clicking on the icon with the stylized two sheets of paper and choosing in which workspace they would like to duplicate. You don't see wether your notes were copied or not.

If you define the access level as writeable your colleagues can edit the workspace just like you (except the management of accessibility). You can now work on the story together in the fastest possible way. However, if your colleague deletes a passage, it is lost for both of you.

We mark workspaces with their status for you. As you learned the lock indicates the workspace is private, no one but you can see it. The pen like in "Writing together" shows this is a workspace where every member of your usergroup can work in. The eye stands for read only - others can see it but can't edit.


Photo by Christin Hume on Unsplash

Today we make a stop at the workspace, which is located below the research area. Each story has its own workspace, which can be divided into additional ones if required. So you can easily work on several articles for the same story. You can resize the area by grabbing the top edge of it.

"New workspace" is the default name for workspaces. If you plan to create several workspaces double click on the name and rename it to keep the overview.

Adding more workspaces or notes within a story is easily done by clicking on the plus symbol next to the displayed titles. For instance, clicking on the plus symbol next to "Johnson & Cummings" adds a new workspace, while the titles of the notes are underneath the message field.

Adding articles to the workspace

Collect articles important to you directly in the workspace! These articles don't get lost in the flood of new incoming messages.

There are two ways to do this easily: on the one hand, you can move articles into the "pinned assets" area using drag and drop. On the other hand, you can also use the first icon in the article view, which is a downward pointing arrow. This moves the message immediately to the pinned assets.


The selected items are now visible here and if you hover over the area you may see a scrollbar for further assets already in the workspace. In addition, a small minus symbol appears in the upper right corner of the asset, so that it is easy to remove it if needed.


Adding content to the notes

Instead of adding articles to the pinned assets, you can also drag them directly into the Notes window: The complete message is inserted - including all images, texts and links. Alternatively, you can just drag or copy the images, text, or whatever content you need from the preview of the asset. The same method can be applied to all articles in the workspace.

Within the notes you can edit the displayed fonts (larger, smaller, bold, italic, stroked out or underlined). You can create a list or change the alignment of the text. You can also add these edits to other stories or workspaces.

Deleting notes is achieved with clicking on the bin in the lower right corner. The content can also be assigned to a pre defined template (second icon from the left in the toolbar).

Deleting and Publishing

Deleting notes is achieved with clicking on the bin in the lower right corner. The content can also be assigned to a pre defined template (second icon from the left in the toolbar).

x.news™ offers a variety of different selectable "output” options depending on the needs of your organization.


In today's tutorial we focus on the creation and management of stories which you can find on the left side of the interface. Or, more specific: which you can set up here if you want to save a search for later on.

Creating stories

story bar of x.news

By default you will only see the Research tab, there is no preset story. Even then x.news™ is already a helpful research tool! However, it will not keep you up to date with new content related to your fields of interest. Storing a search in a story fundamentally changes this situation.

When you click on the plus icon, a pop-up opens asking you to name your story: within this story a current search is saved for follow-up so you can keep an eye on it even if you are busy working on another story in the meantime

Pick a significant title to keep the overview easier. If you check the box "Shared Story", this search will be visible for all members of your user group. This is an uncomplicated way to research and work together.

Shared Stories

creating a story

In the overview, you can recognise your shared stories by the symbol that you can see on our screen next to "Corona in Austria". Each story has its own workspace that you can work on independently.

If colleagues shared stories you will find them in the left bottom area. What you can see or do with them depends on the settings the owner has set on his or hers workspace.

Look at the red bubble next to the Boris Johnson story. It informs you about new messages in one of your stories plus their number. Creating stories is a comfortable way to keep informed about developments in your fields of interest. If you want to know more in the story's development over time, you should try x.news™ timeline!


linegraph News coverage on current topics can be compared to a heartbeat: there are ups and downs and sometimes dramatic moments when the graph peaks and the excitement is reflected in the quantity and interval of articles.

x.news™' timeline makes these events visible and offers the viewer a number of possibilities. You can easily reach it by clicking on the linegraph at the right side of the tool bar.

full timeline





timeline snippet By hovering the mouse over this area, you can see how the data source is structured. We have already seen this roughly because of the different colors of he lines, now we will have a closer look. Sometimes topics are discussed especially in a certain channel. Learning what was published where and when and to which extent helps you to classify events.

First you will see the totality of all published contributions to your current search. We have chosen to observe the topic "coronavirus" and between the soft curves we discover a striking highlight on 20.04.2020.

Did you know that you can also filter articles from a specific time period? Just left-click on the timeline and hold down the left mouse button while moving from your desired start to end point. The timeline will now adapt
to your selection and only the content of the chosen period will be displayed.



filter by time



x.news™' timeline helps you to observe stories in their temporal course. This saves you a lot of time in your research and allows you to follow story developments quickly and easily across multiple channels.